Hi folks, Megan here, long time staff Producer for Chase. We get a ton of email inquiries every day from guys and gals looking to “work their way into the industry” or utilize skills learned while at school. Most inquire about being a photo assistant. And while that’s certainly an option to learn a ton on-set, it’s not the only path you can take to get your feet wet in the business of commercial photography and film. It’s not often discussed, but as valuable as a good photo assistant is to a photographer, a good production assistant can be just as clutch. And it’s a way to ease in the biz without the same level of knowledge as the photo assistant gig, because a production assistant is even more about the hustle.
So I thought I’d have a little fun here and describe to you the Best Production Assistant in the World. This is all hypothetical, but if you think these are all qualities you possess, please, feel free to give your local photographer hero (or heck, even me) a call..
…are the 1st person on set
One of my favorite sayings in photography + film industries: If you’re early to the set (or location), you’re on time. If you’re on time, you’re late. And if you’re late, you’re fired. You should be standing around waiting, long before you’re supposed to arrive. You might not get fired the first time you’re not early, but the point is, don’t be late. Ever. Ever. Ever. Trust me, the producer doesn’t care if traffic was bad, or if your dog threw up. Be on time (= early).
…know when to be quiet
We champion the concept that a good idea can come from anywhere, but there’s a time and a place. The best PA knows when to chime in to their peers (almost NEVER directly to the photographer or director with a “creative idea” unless they ask but ALWAYS as a matter of safety – “hey that light is about to fall!”). So you’ve primarily got to know to stay quiet and observe. Getting caught chatting with the crew and making a bunch of noise is a quick way to not get hired again. Don’t be a know it all, but offer solutions to your peer group on set if you have a great idea. Generally speaking, keep your nose down and the work ethic up.
…have a car
And a decent driving record. A big part of being a PA is running errands, which is hard to do efficiently if you’re always waiting for the bus. Public transport is acceptable in NYC, Paris, London, etc, but usually frowned upon in non major-metro areas.
…are able to lift 50 lbs… easily.
There’s a lot of schlepping that goes on. You need to have some decent bicep strength and a healthy back. Be in shape, don’t be a slacker. If you’re not tired after a day of work, you either a) didn’t work hard enough or b) got lucky with a slack job. If b), don’t count on getting too many of those and don’t build your mentality of how in shape you should or shouldn’t be around the b) scenario. Be at least moderately physically fit – it will pay off.
…have no ego
Being a PA is not glamorous. At all. You’ll be asked to do things like take out the trash + clean up spills, all with a smile on your face. But doing so with pleasure and expediently is sure to get noticed and respected. Seriously. And in fact, I’ll add to this category… maybe even the most important thing… Have an amazing attitude. Nobody likes a whiner, a nay-sayer, a negative Nancy. Be a yes-boss, with a smile and some skills. Be positive. Oh, and be polite too. It’s amazing how far that goes.
…have a strong work ethic
You are working your tail off from the moment you walk on set, until you step out the door. The best PA is ready to work as hard and as long as it takes to get the job done. If any other PA or assistant is carrying stuff, cleaning, etc and you’re not, you’re not doing your job. Know when you need to steer clear of certain roles (Gaffer, Grip, etc) especially on union jobs – and know when to help. The more you’re around this stuff, the more you’ll understand the subtleties here.
…have a slight case of OCD
Attention to detail is the name of the game in production. The best PA is super organized and on top of his or her stuff. Always. If you’re a flake or even moderately poorly organized, this will show up quickly. Respect gets doled out if you can take on a project and complete it without being micro managed. On the contrary, no one wants to have to tell you the best way to “get coffee”. So you have to be able to figure it out. Efficiently and effectively.
…anticipate what needs to be done
See that the recycle bin is full? You empty it before being asked. The coffee pot is empty? You brew another pot before another crew member goes to refill his or her cup. Find yourself with nothing to do? Start making the rounds and ask if anyone needs a water. Anticipation shows that you understand what the heck is going on. Which, in turn, is the fastest way to get respect, a raise, a promotion.
…think on your feet
We’re always dealing with real-time problems on-set that need real-time solutions. The best PA is able to go with the flow and help resolve the issues at hand in a timely manner.
…remain calm under pressure
In the immortal words of Jimmy Dugan, “there’s no crying in baseball.” Or on photography sets. Be clear headed. Like Fonzi.
Sometimes there’s a designated Craft Services professional on set, and sometimes it falls on the PA to shop for and put out breakfast, lunch, snacks and bevies. The best PA has a keen eye for presentation, whether it’s food, a pile or cords, a stack of apple boxes, or whatever. Make stuff look nice. (You also hopefully have a sense of style, whether it’s food or design. Understand that setting down a can of Cheese Whiz and a pack of Saltines OR wearing your flip flops to a celebrity shoot is usually no bueno.)
Perhaps the most useful and prized of all PA attributes, this one will help you out in any and/or all facets of the creative industry. You know who to call, where to go, how to make it happen, or you can figure it out without much oversight. Try to “know people” who can get shiz done – whether it’s a welder or a car wash, the owner of a photo store or the guy behind the rental counter. Make an effort to know people. And know how to do stuff. Lots of stuff. Sure you can make coffee, but can you properly coil cords and cables? Can you paint (as in walls)? Can you parallel park? Can you fix broken stuff? Can you MacGyver your a$$ off? The more stuff you know how to do, the better. BE RESOURCEFUL.
Of course having some experience is preferred in every line of work, but it’s not 100% required when starting out. There’s something to be said for possessing the innate ability to “figure it out.” If you’re eager to please and ready to work your booty off, starting as a PA might be a good entrée to the industry. You’ll certainly get to see the underbelly of the photography + film worlds, which is often a good thing if you’re wondering if this photography thing is a good line of work for you. Gotta see the sausage being made in the basement to know where all that industry flavor comes from…
Everybody’s gotta start somewhere.
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Great article, Chase/Megan. Just wondering what advice you can give for standing out as an assistant when contacting photographers/producers in the first place, when so many people are sending emails for assisting work? Obviously it would be a good idea to concisely present that we have all the skills listed above, but what would specifically grab your attention?
Personally when I have wanted to reach out to certain pphotographephotogra
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Great article, Chase/Megan. Just wondering what advice you can give for standing out as an assistant when contacting photographers/producers in the first place, when so many people are sending emails for assisting work? Obviously it would be a good idea to concisely present that we have all the skills and qualities listed above, but what would specifically grab your attention?
Personally when I have wanted to reach out to certain photographers, I have spent a long time trying to get to know them on a more personal level, reaching out to them via social media and constantly praising and sharing their work. I like to send birthday and Christmas cards (if I am able to find an address for them, if they have a studio), then by the time I reach out to them, they know who I am and I have gained a little trust. I also prefer to send a letter rather than an email if I can get a postal address, because it is more personal. This has led me to assisting some great photographers. However, despite my commitment, persistence, working extremely hard and exceeding expectations, I have still not yet been able to get regular assisting work, or any actual paid assisting work. It seems many photographers/producers will only use an assistant once or twice, and move on to the next person, so that they do not have to pay them for regular work.
What can I do to find and reach out to top photographers who would want to keep me on once I have proved my worth and value to them, who will appreciate my contribution and not take advantage? And once I do have a foot in the door, how can devise an exit strategy so I can progress my own career as a photographer and not be caught in the trap of growing into a ‘great assistant’ and being stuck in that role?
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